Mastercraft

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6 Step of Our Services

1
Product Sourcing

Finding the right product to match your requirements can be challenging. We specialize in sourcing high-quality, customizable products to meet your specific needs—whether for homes, offices, or commercial spaces.

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2
Confirming the Sample

Once the Factory or Supplier is freezed we would pick up the sample for you to check and approve. We shall courier the sample (starts from as low as $20) and once the sample is approved by you we would then ask the factory to start the production of our order.

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3
Order & Production Follow-up

Procurement of Orders and negotiation the Price and time is the key to Purchasing. We shall Handle the entire process of Placing orders and Tracking your payments and Deposit and Making sure they are Scheduled for Delivery. Planning and Scheduling is one Key aspect of Saving Costs.
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4
Quality Inspection

We leave no stones unturned with our Dedicated Inspection team we make sure you get what you have ordered. With our State of Art Inspection procedures at every level of production, you can save you millions on the mistakes which can be avoided.
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5
Consolidation & Warehousing

Multiple Vendor Orders would require Order Consolidation. We dedicate free 7 days warehousing (optional) for all Mixed Supplier orders our inspection officers would check all the goods that arrive at our warehouse. For bulk orders with a Single supplier, we would allocate Free warehouse space at the port for further Export and Custom Formalities.
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6
Shipping & Customs Clearance

We handle all kind of Supply chain for smooth Import Process. FOB, EXW or CIF we take care of any Orders. Documentation and Customs Clearance Procedure requires deep knowledge in Tedious Formalities we make sure all things are in place.
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Product Sourcing

Finding the right product to match your requirements can be challenging. We specialize in sourcing high-quality, customizable products to meet your specific needs—whether for homes, offices, or commercial spaces.

Success in furniture sourcing relies on partnering with reliable manufacturers. We identify suppliers that deliver exceptional craftsmanship, competitive pricing, and flexibility to adapt to your unique business model. Let us handle the complexities while you focus on expanding your business.
“Clear communication ensures perfect results. Define your requirements, and we’ll make them a reality.”

 Why do You need a Sourcing Agent when You can source online?  

While online portals provide a starting point, they lack the reliability and depth needed for long-term success. We connect you with trusted manufacturers and guide you through trade fairs to access exclusive furniture designs, unmatched in quality and variety.
From living room sets to office furniture, we manage the entire process—from identifying the right supplier to negotiating prices and overseeing quality checks. Our team ensures you get the best value and timely delivery for your furniture needs.
“Neglecting sourcing can cost more than anticipated. Let us find solutions while you build your dream space.”

Confirming the Sample

1. Factory Samples

Factory samples are pre-made products that haven’t been customized to the buyer’s specifications. These provide a baseline understanding of the supplier’s capabilities.

2. Custom-Made Product Samples

Pre-production samples are tailored to the buyer’s design and specifications. They verify the manufacturer’s ability to meet specific requirements before mass production begins.

3. Production Samples

Randomly selected from a production batch, these samples are essential for:

  • Laboratory Testing: To ensure compliance with safety standards.

  • Functional Tests: To verify product performance.

  • Quality Control: To confirm consistency in production.

 Virtual Product Samples

Digital representations, such as 2D renderings or advanced 3D models, allow for design validation and performance testing in a virtual environment.

 3D printed samples

Quick and efficient, 3D printing helps create prototypes for testing design functionality and showcasing product concepts.

 Counter Samples

Reference samples provided by the buyer help suppliers replicate specific aspects of a product, ensuring alignment with expectations.

Why do I need to order product samples?

When sourcing products in bulk, especially from China or Asia, ordering samples is essential for these reasons:

  • Supplier Validation: Ensure your supplier can deliver products that meet your quality standards.

  • Testing Molds and Tooling: For certain items, molds or tooling need to be verified before production begins.

  • Quality and Design Verification: Confirm the design, functionality, and quality before mass production to avoid costly mistakes.

Limitations of Product Samples and Prototyping

While samples are invaluable, there are inherent limitations:

  • Color Restrictions: Achieving specific Pantone colors often requires high order volumes.

  • Material Constraints: Factories may rely on stock materials for prototypes.

  • Packing Issues: Custom packaging may not be possible at the sample stage.

  • Handmade vs. Machine Production: Samples might be handmade, differing slightly from machine-produced items.

“A Detailed Requirement can Save you Billions, and assuming them can only shock you.” – Maulik Shah

Clearly define your requirements before placing a sample order. Miscommunication can lead to surprises, delays, or subpar results. Provide a comprehensive list of details to ensure your supplier delivers precisely what you need.

Order & Production Follow-Up:

Step 1: Order Preparation (1 to 2 Weeks) 

  • Optimize your supply chain with strategic planning and execution.

  • Finalize competitive purchasing conditions directly with reliable suppliers.

  • Confirm your order with secure deposit payments, ensuring a smooth start to your import process.

Step 2: Production Monitoring (1 to 12 Weeks) 

  • Proactively manage risks to ensure smooth production timelines.

  • Address issues swiftly, minimizing delays and maintaining quality standards.

  • Conduct factory visits as needed to verify production progress and build supplier relationships.

  • Provide clients with regular updates, ensuring transparency at every stage.

Step 3: Quality Control Inspections (2 to 4 Days)  

  • Prepare for a detailed inspection to verify the quality of goods.

  • Perform rigorous quality checks by skilled inspectors with experience in Asia-based factories.

  • Deliver comprehensive reports with results, ensuring compliance with client expectations.

Step 4: Packing & Loading Supervision (1 to 2 Days)  

  • Verify packaging integrity to safeguard products during transit.

  • Conduct random checks on cartons for quality assurance before shipment.

  • Confirm accurate container loading with quantity checks and detailed documentation.

  • Share a complete report for client review, ensuring transparency and accountability.

Quality Inspection

Step 1: Supplier & Factory Audits  

Finding the right supplier is crucial for maintaining quality and cost efficiency in your supply chain. We conduct thorough supplier and factory audits to ensure their capabilities align with your budget, output, and quality requirements. Our audits also protect you from fraudulent suppliers, offering first-hand factory evaluations to safeguard your investments and streamline your sourcing process.

Step 2: Pre-Production Inspection  

At the pre-production stage, we audit your supplier’s facilities to ensure they are fully prepared to meet your production specifications and deadlines. This proactive step identifies potential risks or limitations early, helping prevent delays and ensuring the production process begins smoothly and as planned.

Step 3: During Production Inspection  

To maintain quality throughout the production cycle, we conduct inspections as manufacturing begins. This allows us to identify and address any non-conformance issues or production defects early in the process, minimizing disruptions and ensuring consistent product standards are met.

Step 4: Pre-Shipment Inspection  

Before your goods are shipped, our pre-shipment inspections ensure that production quality meets your expectations. We also verify packaging to prevent transit damage. This critical step protects you from receiving defective or incorrect products, saving time and additional costs.

Consolidation & Warehousing

What is Cargo Consolidation?

Cargo consolidation combines shipments from multiple suppliers into one container for ocean or air freight. By consolidating, you can take advantage of bulk shipping rates, significantly reducing costs and improving the efficiency of your supply chain.

Why Consolidate and Warehouse in China?

Storing and consolidating goods at their origin in China streamlines operations, enhances quality control, and improves inventory management. It allows businesses to coordinate production completion times and optimize container usage, ultimately increasing profitability and operational efficiency.

Do You Need Warehousing for Full-Load Orders from a Single Supplier?

  • Yes, if you want to maintain control over inventory availability and quality before shipment. Warehousing ensures all goods meet standards before they are shipped.

  • No, if you prefer to ship goods directly from the factory once production and inspection are completed.
    We assist in coordinating production timelines, ensuring factories deliver finished products to the warehouse on time. Once enough goods are ready to fill a container, we handle consolidation to optimize shipments.

Free Warehousing Service
We offer free warehousing for up to one week for clients who utilize our inspection services, providing an added layer of convenience and cost savings.

Shipping & Customs Clearance

Our Professional Team will Take care of Import Custom Clearance

  • HSN classification
  • Rate of duty 
  • Processing the customs clearance
  • Assessment
  • Completion of appraisement and examination of various procedures and payments
  • Customs examination and obtaining customs out of charge and arranging dispatch
  • Delivery to the destination. 

Set of Documents for Customs Clearance in non-EDI System

  • Signed invoice
  • Packing list
  • Bill of Lading or Delivery Order/Airway Bill
  • GATT declaration form duly filled in
  • Importers/ CHA’s declaration
  • License wherever necessary
  • Letter of Credit/Bank Draft/wherever necessary
  • Insurance document
  • Import license
  • Industrial License, if required
  • Test report in case of chemicals
  • Adhoc exemption order
  • DEEC Book/DEPB in original
  • Catalog, Technical write up, Literature in case of machinery, spares or chemicals as may be applicable
  • Separately split up the value of spares, components machinery
  • Certificate of Origin, if the preferential rate of duty is claimed
  • No Commission declaration

The whole of the import trade from China has governed through WTO agreements entered between 52 countries around the world. The details of the same can be seen from the website mentioned below https://www.wto.org/

 The customs rules and regulation can be read at the below-mentioned website: https://www.cbec.gov.in/

 For Procedure for Clearance of Imported and Export Goods Please visit this link

KYC Document List:

  1. Authorisation letter 
  2. Bank Signature Verification
  3. Bank AD code Certificate
  4. Pan Card of the Firm
  5. Partner’s/Director’s/Proprietor’s ID proof
  6. GST Certificate
  7. Company Registration Certificate 
  8. 2 years Income Tax Returns
  9. IEC (Import Export Code)

     

 
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